NAC-SRCC Board Meeting Minutes

March 2, 2008

Meeting Location:            Conference Call
Date / Time:                        March 2, 2008
Attendees:            Dave Arundel, Richard Barnes, Walter Carson, Tom Kane, Larry Rossi

 

• The first order of business was to appoint the officers of the club for 2008.  After discussion of current duties and with the general agreement that Chairman should be a 2nd year Board member, the following roles were agreed upon:
• Chairman & Treasurer – Richard Barnes
• Communications Director – Dave Arundel
• Secretary – Tom Kane

• There was discussion regarding the best vehicle of inter-board communications.  The members will generally use emails with the NAC BOD site to be used for posting historical and important records.  Dave will set-up access for the new board members and have Ladd send instructions on how to access the site.

 

• It was also agreed that minutes of the meeting will be posted by link on the public club site.  Draft minutes will be issued by Tom following each meeting, consolidate any corrections or changes and send to Dave for posting on the website.

• The 2008 membership renewals are well behind expectations.  Larry Rossi agreed to phone the non-renewal members to; 1) invite them to renew, 2) remind them that the grace period for reserving car number is the end of March, and 3) remind them that the membership is a January to December membership (i.e. it’s not one year from when you paid your 2007 dues).

 

• The Board felt that the role of Club Race Chairman needs to be reinforced as we start of 2008 season.  Highlights of the Race Chairman’s duties will include being a visible force to encourage participation at a given race, welcoming S2 racers at the track, organizing prerace S2 drivers meeting, organizing a social event on evening, coordinating with the race sanctioning body as a point person for S2 related issues, organizing a club drivers meeting immediately following any on-track contact or incidents and issuing a post race report for publishing in the newsletter and website.

Dave will draft and issue a Race Chairman’s Guide as a handbook to follow when assuming that role.

• Whenever possible, a Board member should assume the Race Chairman’s duties.  The Board developed the following tentative assignment list for this year races.  The table includes the Boards preliminary expectations of which races they will attend and who will act as Race Chairman

Race	Arundel	Barnes	Carson	Kane	Rossi	Race Chair
Roebling	Yes		Yes	Yes		Carson
VIR	Yes	Yes	Tentative	Yes	Tentative	Barnes / Rossi
RA	Yes					Arundel
Mid Ohio	Yes			Yes		Kane
Mosport		Yes			Yes	Rossi
Beaver Run		Yes				Barnes
Thunderbolt		Yes			Yes	Rossi
RA						TBD
VIR	Yes	Yes	Yes	Yes	Yes	Kane / Arundel
The Glen					Rossi	Rossi
Rd Atlanta			Yes			Carson
Roebling			Yes			Carson

• The Board reviewed the recommendation from last years Technical Committee regarding whether ’83 / ’84 cars should be reclassified as HS2’s.  In summary, there is essentially no difference in the outboard brake marques of ’83 / ’84 cars than their predecessors.  Given the 2007 “mix” of S2 / HS2 as 47 / 11 respectively, shifting the class designation would help balance the field. As a first step, the Board voted unanimously to designate 1983 S2’s as HS2’s.  The Board discussed the potential to add 1984 cars next year, however, no formal motion was made.

 

• The Board is actively pursuing sponsors for the club.  SASCO Sports has agreed to be a major sponsor with a contingency prize of four pairs of tires.  We have a preliminary agreement from Rollin Butler (Cricket Farm Motors) to also provide a sponsorship and contingency prize.  The details of the prize are to be finalized.  It was recognized that Club needs sponsor guidelines that will help the Board members as they approach potential sponsors.  Dave will draft the guidelines and distribute to the members.

• The Board agreed that we need monthly calls / meetings.  We voted to target a Board conference call on the first Sunday of every month at 4 PM (Eastern).  Tom will set-up the calls on that basis.